✨ Provisions Management in Matter Management

Legal teams are required to assess and report provisions for each matter on a regular basis — often monthly or quarterly. The Provisions feature in Matter Management centralizes this process directly within each matter, eliminating manual Excel consolidation and improving reliability.

☝ What Is the Provision Feature?

The Provisions feature is a dedicated tab within a matter that allows Legal teams to:

• ✅ Assess provisions matter by matter
• ✅ Track changes over time
• ✅ Justify each variation with comments or attachments
• ✅ Report consistent and auditable data to Finance

This ensures that provision data is accurate, traceable, and aligned with financial reporting expectations.

✍ Why Use Provisions in Matter Management?

Without a dedicated tool, Legal teams often rely on spreadsheets to consolidate provisions across matters — a process that is:

• ⏳ Time-consuming
• ❌ Error-prone
• ⚖️ Difficult to justify during audits

The Provisions tab replaces this manual work with a structured, centralized approach that adds real value for both Legal and Finance.

#1 How to Active Provisions Feature?

1. Go matter template settings
2. Go on "feature" tab
3. Active the feature for this template

? It will activate the provision only for the current matter type. You’ll need to enable it manually for each matter type where you want it active. 

#2 How to Manage Provisions

1. Open a matter
2. Go to the Provisions tab.
3. Enter the current provision amount for the reporting period.
4. If the amount has changed, add a comment explaining the variation, and/or An attachment (e.g., analysis, correspondence)

✅ From the Accounting view, you can see the reversal between the previous and the latest provision updates.

⭐ Key Benefits

• ⚡ Faster monthly or quarterly reporting
• ⚖️ Clear justifications for every provision change
• ✍ Reduced reliance on Excel and manual consolidation
• ? Improved consistency and audit readiness
• ✅ Stronger collaboration with Finance

☝ Tips & Best Practices

• ⭐ Update provisions regularly to avoid last-minute reporting pressure.
• ✍ Always justify changes clearly to anticipate Finance or auditor questions.
• ⚖️ Use attachments for complex matters or significant variations.

❓ Things to Know

• The Provisions tab is available directly within each matter.
• Only users with appropriate permissions can edit provision data.
• Provision history remains accessible for traceability.
• This feature supports Legal assessment — final accounting treatment remains under Finance responsibility.

✨ Conclusion

The Provisions feature in Matter Management transforms a manual, low-value task into a structured and auditable process. Legal teams save time, Finance gains confidence in the data, and provision reporting becomes clearer, faster, and more reliable ⚡.